[SharedUX] Recently viewed

[kevinsweet]

The Gist
Let's add a dashboard view for 'my recently accessed'

Value
Users expect to find their dashboards quickly and easily, as with any product.
Two mechanisms we are building to solve this are: 'created by' and 'star.'
These are great, but fall short in many cases. Examples include:

• I have been working on a new dashboard today but I didn't star it yet
• someone share a dashboard with me, I lost the tab, and I'm not the owner

By nature, things I have used/accessed recently are interesting and/or important to me. We want users to be able to find them easily.

Additionally, this view serves as a reminder of important dashboards that may have been forgotten in the mix of day-to-day. Showing them as the first thing a user sees encourages more engagement.

Requirements

• default view of dashboard table is always 20 rows
• the 20 rows are sorted by "viewed most recently by me" with most recent at the top
• when user chooses any other filter, pull the full data set accordingly to replace the 20 rows
• user can not go back to 20 rows unless they reload/refresh

Design forthcoming: @andreadelrio
CC: @teresaalvarezsoler

[elasticmachine]

Pinging @elastic/appex-sharedux (Team:SharedUX)

[Dosant]

Some questsions:

> default view of dashboard table is always 20 rows

Why the 20-row limitation? Currently, we have a configurable page size limit and pagination.

What happens if user didn't access any dashboard?

Do we show some other default sorting?

What happens if user accessed only a couple dashboard, let's say 2

Do we show only 2 dashboard in the list? Or do we show 2 on top and then the rest? In which order are the rest? Could be confusing that in one list we have 2 sorting

---

As an alternative, I think, we can also consider showing "recently viewed" as a separate element with a short list (e.g up to 5)

for example, this is how we show unsaved edits:

Or in visualize list we have tabs, maybe we can "recently viewed" tab

[Dosant]

I also wonder if we could reuse the existing "recentlyAccessed" service from the side nav for simpler implementation.
It uses local storage, so it is scoped to the browser. But we could use that data for on the client sorting of the dashboard in the list by pulling the recently accessed to the top.

This should significantly reduce the scope

level of effort depending on implementation

Implementation	UX	Effort
existing "recentlyAccessed" service / localstorage	scoped to a browser session, storing a limited list of recently accessed dashboards ids	low
user profile (need to consult with security team) if we can use it this way	scoped to user, storing a limited list of recently accessed dashboards ids	med
event stream / metadata service		high, will need core's help

[teresaalvarezsoler]

I also wonder if we could reuse the existing "recentlyAccessed" service from the side nav for simpler implementation.
It uses local storage, so it is scoped to the browser

@Dosant absolutely, let's use that.

Regarding where to show the Recently accessed dashboards I will defer to @andreadelrio to make the final call.